Setting up Activity Analysis Categories
Under the "Supervisor" menu, the option "Change Activity Analysis Categories" allows management of the activities to be recorded.
When first installed, DRS has three of the possible 8 activity categories set up as follows:
Location (where the work was performed)
Wards
A&E
ITU
Theatre
NICU
Delivery
Grade (the grade the work was appropriate for)
SpR
SHO
PRHO
Other
Timing (if the timing of the work was appropriate)
OK
Last Shift
to 4hrs earlier
to 1hr earlier
to 1 hr later
to 4hrs later
Next Shift
On the input screen, 8 buttons represent the 8 categories. Click the button to display the list of items defined for the category.
The heading for the category is displayed and a list of items in the category. Up to 26 items may be defined. The order that they will appear on input form, reports, etc. is the order that they appear in the list.
To change an item, just type over the existing text.
New items can be added by typing in the empty row at the bottom (marked with an *).
Items can be removed as follows:
1. Click on the body of the doctors grid
2. Click on the grey leftmost column of the grid (the record selector column) for the doctor to be deleted. The whole row should be highlighted.
3. Press the keyboard delete key.
Click the "Store Changes" button to save any changes made.
Multiple Sets of Categories
If only one set of categories is needed, the above is all that is needed. If multiple studies are being performed, multiple sets of category files need to be created.
To create a new set of categories, but leave the current one unchanged:
Make the changes required. Use the "Save As" button to select a name for the new set and to store it.
If the new category set is to be the most used, make it the default. Click the "Make the displayed data the default categories set" button.
All activity category files are stored in the same place:
For Windows 95/98 and NT systems they are located in:
c:\program files\drs\activity\
For Windows 2000 and XP they are located in:
C:\Documents and Settings\All Users\Shared Documents\drs\ activity\
To load up an existing category file for editing, use the "Load Activity Set" button.
The category file to be used with a monitoring study is defined on the "Group Information" screen for the work group. If no file is selected, the default will be used.
WARNING: make sure the same categories set is used for data collection, data entry and analysis. The activities are stored in the database using numeric codes that rely on matching the categories file for interpretation. Even small changes to a category definition in mid stream can lead to chaotic results.
